ORCHA respects the privacy of all who engage with the ORCHA App Review platform, or organisations who engage in partnership or project work with ORCHA.
ORCHA strives to ensure that all data that is shared with us as a consequence of those relationships is treated with respect for personal, and client, privacy and protected in line with all of our legal responsibilities and recognised best practice standards and processes.
ORCHA will only collect the minimum levels of personal data necessary to support our operational processes and will never share, or sell, personally identifiable data collected in the course of maintaining ORCHA business without clearly gaining informed consent from any ORCHA users, or clients, who may be affected by that action.
ORCHA also publishes this policy to ensure all ORCHA data capture, data management and data utilisation processes are transparent to our end users; and to clearly explain what data we collect and how ORCHA uses any personal information that you supply to us.
ORCHA collects personal information about you when you:
All of these actions are required to enable ORCHA to deliver its services and only the minimum level of data is captured at each point.
The data that is captured through your interactions with ORCHA are stored securely in protected data warehouses and are only accessible to accredited administrative users with specific access permissions. Data in transit between webpages and the data store are encrypted in transit to minimise the risk of interception.
The types of personal information ORCHA collects may include:
Any information we collect about you is stored securely and treated in accordance with current International Data Protection principles and legislation.
ORCHA uses the information that you give to us:
ORCHA may link data captured from different ORCHA services, at a personal level, in order to improve our understanding of service utilisation and to support analyses on site utilisation and activity, but ORCHA will never publish, share or sell personally identifiable data without explicit and informed consent being received from all parties whose data is being used for those purposes.
ORCHA will not pass your personal details to other people or organisations without first obtaining your consent.
ORCHA reserves the right to share your information with other companies that we own or other companies that help us provide any of our services.
However, there may be rare occasions where information gathered through the day to day collection of ORCHA data identifies a clear need to safeguard the welfare of the individual and/or his/her family and, on those occasions, it may be necessary to contact relevant authorities to address this. ORCHA will only undertake these actions in line with appropriate legal guidelines and using formal, recognised and auditable processes.
Cookies are small text markers stored on your computer that enable us to understand how people use our website.
No personally identifiable information is stored in cookies. In common with many similar websites, ORCHA uses them to help remember preferences and for anonymous statistical measurements - for example so we know how many "hits" a page has had.
You can control and delete cookies
You can do this through your chosen internet browser (Internet Explorer, Google Chrome, Mozilla Firefox etc.). Use the help function within the specific browser to find out how.
However, if you restrict cookies for the ORCHA website then there is a risk you will not be able to access the full functionality of the ORCHA website and your user experience may be undermined as a result.
The cookies applied on ORCHA websites are:
ORCHA implements a range of measures to ensure that any personal information that you provide us with is kept secure, accurate and up to date.
ORCHA’s protective measures cover everything from:
For users who are 18 or under, a parent/guardian's permission is required before any personal information is captured relating to the individual.
By providing ORCHA with personal information, the end user is agreeing to ORCHA’s use of that information as stated in this Privacy Statement.
The capturing of your consent to utilise ORCHA member services is contained within the ORCHA registration process and will clearly inform the user at the point of registration why the data we are requesting is necessary and what that data will be used for by ORCHA.
The ORCHA consent process requires all end users to positively opt-in to a range ORCHA services, with information provided to explain each option prior to sign up.
Consent preference can be changed through a User Profile at any time.
You have the right at any time to ask for a copy of the information that ORCHA holds about you, and ORCHA will supply that data to you in line with its legal requirements to do so.
If any information that ORCHA holds about you is wrong, you have the right to ask ORCHA to make the necessary corrections.
If your personal details change, please help the ORCHA team to keep those details up to date by telling us about any changes.
If you want to see what information we have about you, or need to tell us about any changes to the information that you have given to us, please contact:
ORCHA Vanguard House,
We may change this Privacy Statement at any time. If you use this website after changes are made you will be agreeing to those changes.
Prepared by: John McGovern, Acting ORCHA Chief Information Officer
Approved by: ORCHA Senior Management Team on: 23rd May 2018
Policy became Operational on: 24th of May 2018
Next Review Date: 1st November 2018